Activity Managers can easily add participants to Time-based activities (Flexible and Date), Deeds, and Collect activities by entering one or more email addresses. This guarantees that all contributions are accurately recorded.
How to add participants
Activity Managers can add participants by entering email addresses into the input field. There are three ways to do this:
- Separate email addresses with commas (e.g., example1@email.com, example2@email.com).
- Enter each email address on a new line.
- Copy and paste a column of email addresses from a spreadsheet.
Note that for closed platforms: if an email address isn't in the database yet, a new account will be created. If a user with that email later signs in, their contributions will be linked to their account.
Participants will not be added if
- Duplicate Participation: The email is already associated with a participant account.
- Invalid Email Format: The email does not follow the correct format (e.g., name@domain.com).
- No Associated Account (Open Platforms Only): The email does not belong to an existing account.
What Happens After Adding Participants?
For existing user accounts:
✅ The participant is added to the activity.
✅ They receive an email notification confirming their addition.
For non-existing user accounts (Closed platforms only):
✅ An “inactive” account is created for the email address.
✅ The participant receives an email notifying them of their addition.
✅ When they log in via SSO, their account is activated, and additional details (e.g., first and last name) are populated.
✅ Upon activation, they receive a welcome email.
For non-existing user accounts (Open platforms only)
✅ Only users with existing accounts can be added as participants.
Note: Users adding participants can choose whether to send notification emails. By default, notifications are sent.